How to read this package
- Start with the one-page summary: what changed and what needs you
- Reconciliations show each account tied to its statement
- The profit and loss shows the month; the balance sheet shows where things stand
- Open questions stay listed until they're resolved
- Home
- Sample report
What a finished month looks like.
A complete August close package for an invented small business.
Open the tabs, drill into the numbers and try the open questions.
What changed in August
- Project work picked up. Project income was $9,250, and materials and contractors rose with it.
- Cash is healthy, but some of it isn't yours yet. $3,000 in customer deposits is held for projects that haven't started.
- $6,450 is owed by customers. The receivables list shows who and how long.
- One question for you. A $1,850 supplier charge needs a category: materials or equipment.
Six-month trend
Where August's money went
- Wages$7,900
- Contractors$6,200
- Materials and supplies$5,480
- Vehicle and fuel$1,140
- Repairs and maintenance$860
- Everything else$2,583
Click a line with + to see what's inside it.
| Account | August | % of income |
|---|---|---|
| Recurring service plans | 18,400.00 | 62% |
| Project work | 9,250.00 | 31% |
| Other services | 2,100.00 | 7% |
| Total income | 29,750.00 | 100% |
| Wages (per payroll provider report) | 7,900.00 | 27% |
Contractors
| 6,200.00 | 21% |
Materials and supplies
| 5,480.00 | 18% |
Vehicle and fuel
| 1,140.00 | 4% |
| Repairs and maintenance | 860.00 | 3% |
| Insurance | 725.00 | 2% |
| Payroll taxes (per payroll provider report) | 690.00 | 2% |
Card processing fees
| 412.50 | 1% |
| Loan interest | 310.00 | 1% |
| Rent | 260.00 | 1% |
| Software subscriptions | 185.00 | 1% |
| Total expenses | 24,162.50 | 81% |
| Net income | 5,587.50 | 19% |
| Operating checking | 21,340.00 |
| Payment processor clearing (payouts in transit) | 1,180.00 |
| Accounts receivable | 6,450.00 |
| Vehicles and equipment, net (per tax preparer's schedule) | 39,500.00 |
| Total assets | 68,470.00 |
| Business credit card | 2,310.00 |
| Equipment loan | 22,800.00 |
| Customer deposits on scheduled projects | 3,000.00 |
| Sales tax payable (as charged; filing by client) | 640.00 |
| Total liabilities | 28,750.00 |
| Owner's equity | 39,720.00 |
Every account tied to its statement: books equal the bank, to the cent.
- Statement
- 21,340.00
- Books
- 21,340.00
- Difference
- 0.00
- Statement
- 2,310.00
- Books
- 2,310.00
- Difference
- 0.00
- Statement
- 1,180.00
- Books
- 1,180.00
- Difference
- 0.00
2 questions for you. Try answering one: in the real portal your answer goes to your bookkeeper, who reviews it before anything is posted. The cash accounts are already reconciled; these questions are about how two items are classified.
A $1,850.00 supplier charge on the business card on August 19. Materials for a job, or new equipment?
A $1,500.00 Zelle payment from R. Rivera on August 27. A deposit on upcoming work, or payment of invoice #1051?
Example Services Co. LLC (fictional): financial statements for 2026-08
Prepared by North Hudson Bookkeeping LLC · Basis: Cash basis, with receivables tracked from your invoicing software · Substantially all disclosures required by the applicable framework are omitted.
Summary
Revenue for the month was $29,750.00 and expenses were $24,162.50, for net income of $5,587.50. The largest expense categories were Wages (per payroll provider report) ($7,900.00), Contractors ($6,200.00), Materials and supplies ($5,480.00). Cash in business bank accounts at month end was $21,340.00, and credit card balances owed were $2,310.00.
Summary drafted by: template; every figure is computed from the reconciled ledger.
Profit and loss
| Income | |
|---|---|
| Recurring service plans | $18,400.00 |
| Project work | $9,250.00 |
| Other services | $2,100.00 |
| Total income | $29,750.00 |
| Expenses | |
| Wages (per payroll provider report) | $7,900.00 |
| Contractors | $6,200.00 |
| Materials and supplies | $5,480.00 |
| Vehicle and fuel | $1,140.00 |
| Repairs and maintenance | $860.00 |
| Insurance | $725.00 |
| Payroll taxes (per payroll provider report) | $690.00 |
| Card processing fees | $412.50 |
| Loan interest | $310.00 |
| Rent | $260.00 |
| Software subscriptions | $185.00 |
| Total expenses | $24,162.50 |
| Net income | $5,587.50 |
These financial statements were prepared from information that is the representation of management. They have not been audited, reviewed, or compiled, and no opinion or any other form of assurance is expressed on them.
Balance sheet at month end
| Assets | |
|---|---|
| Operating checking | $21,340.00 |
| Payment processor clearing (payouts in transit) | $1,180.00 |
| Accounts receivable | $6,450.00 |
| Vehicles and equipment, net (per tax preparer's schedule) | $39,500.00 |
| Total assets | $68,470.00 |
| Liabilities | |
| Business credit card | $2,310.00 |
| Equipment loan | $22,800.00 |
| Customer deposits on scheduled projects | $3,000.00 |
| Sales tax payable (as charged; filing by client) | $640.00 |
| Total liabilities | $28,750.00 |
| Equity | |
| Owner's equity, beginning of year | $33,120.00 |
| Owner draws | ($12,000.00) |
| Net income (year to date) | $18,600.00 |
| Total equity | $39,720.00 |
| Liabilities + equity | $68,470.00 |
These financial statements were prepared from information that is the representation of management. They have not been audited, reviewed, or compiled, and no opinion or any other form of assurance is expressed on them.
Reconciliation summary
| Account | Status | Statement ending | Cleared book ending | Difference |
|---|---|---|---|---|
| Operating checking | approved | $21,340.00 | $21,340.00 | $0.00 |
| Business credit card | approved | $2,310.00 | $2,310.00 | $0.00 |
| Payment processor clearing | approved | $1,180.00 | $1,180.00 | $0.00 |
Notes
- Two customer deposits totaling $3,000.00 stay as liabilities until the projects are finished.
- Open question for the owner: a $1,850.00 supplier charge on the business card, materials or equipment?
These financial statements were prepared from information that is the representation of management. They have not been audited, reviewed, or compiled, and no opinion or any other form of assurance is expressed on them.
Let's talk about your books
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