How payroll is priced
- One fee covering the provider's subscription and our work
- Based on how many people you pay and how often
- Built for teams of up to 10 people in one state
- Quoted in the same proposal as your bookkeeping
Payroll, handled end to end.
Run through an established payroll provider, with your approval before every run.
We set it up, manage the changes, check every run and keep your books matched.
You stay the employer and approve every run. The provider calculates pay and taxes, moves the money and files payroll returns.
One less thing on your plate.
Everything from setup to year-end forms, handled with the provider.
Setup or move
Setting up or moving your payroll to an established provider.
Changes handled
New hires, raises, time off and terminations entered before each run.
Every run checked
Each run compared with the last one, so surprises get caught early.
Your approval
Nothing is paid until you approve it.
Paid and filed
Direct deposits, payroll taxes, filings and year-end W-2s through the provider.
Books matched
Payroll entries and liabilities reconciled in your books.
Watch one from start to finish.
Click any step. Every figure is invented.
Bank, card and processor feeds imported
Three accounts · August 1–31 · duplicates caught before they count
| 08/02 | SQUARE PAYOUT | 2,910.00 | Imported |
| 08/04 | SUPPLY HOUSE #221 | -1,212.40 | Imported |
| 08/09 | SHELL OIL 5738 | -96.40 | Imported |
| 08/09 | SHELL OIL 5738 | -96.40 | Duplicate |
| 08/15 | TRANSFER TO SAVINGS | -2,000.00 | Transfer |
Your rules first, a person for the rest
Routine lines follow your rules; anything new or unusual gets a second look.
| SUPPLY HOUSE #221 | -1,212.40 | UncategorizedJob materials |
| HOME DEPOT 0921 | -412.18 | UncategorizedJob materials |
| ADOBE *CREATIVE CLD | -59.99 | UncategorizedSoftware |
| NJ MVC AGENCY | -91.00 | UncategorizedVehicle |
| ZELLE FROM R RIVERA | 1,500.00 | UncategorizedAsk the owner |
One deposit, three invoices
Card payouts matched to what customers actually paid, with fees kept separate.
Missing receipts, asked for once
Anything over $75 gets a receipt or a note, gathered in one friendly message.
LUMBER, FASTENERS
TOTAL 412.18
Received
ORDER 88213
TOTAL 1,850.00
Asked
PUMP 4
TOTAL 96.40
Received
Every account tied to its statement
The books have to equal the bank. No plugs, no forced differences.
Reviewed the way an owner would
Big changes from last month get explained before anything is final.
- FuelNew truck in service August 9+38%
- ContractorsTwo project subcontractors, W-9s on file+$2,100
- Customer depositsHeld until the work is done, not counted as sales yet$3,000
- RentUnchangedOK
Reports and a plain-English summary
Reviewed by Mitt Patel before they reach you.
An honest look before any quote
Read-only access you control. Nothing is changed during the review.
- Last reconciled monthEverything after January is unreconciledJan 2026
- Income recorded twiceDeposits and invoices both counted as salesLikely
- Equipment loanBalance doesn't match the lender's statementOff
- ReceiptsMost are in email and the card appFindable
Opening balances agreed
Everything after this point is built on numbers we've both checked.
Reconciled one month at a time
Each month is tied to its statements before moving on.
The fixes, written down
Every correction is listed so you and your preparer can see what changed.
- Duplicate income removedDeposits matched to the invoices they paid-$14,250
- Loan payments splitPrincipal and interest, from the lender's schedule12 entries
- Owner transfersMoved out of expenses and into draws9 entries
- Sales tax payableRebuilt from the returns you filedTied
Books current, monthly service begins
You get the catch-up reports and a list of every fix.
This period's changes, gathered once
New hires, raises and time off go in before the run, not after.
- New hire · J. RiveraStarts 9/2 · paperwork completed in the providerAdded
- Raise · A. Chen+$2.00/hr from 9/1, approved by youUpdated
- HoursTimesheets match the scheduleChecked
The provider calculates, we double-check
Compared against last run so surprises get caught early.
- vs. last runNew hire and one raise explain the change+6.2%
Nothing runs without your OK
You see the totals and approve from your phone.
Approve payrollApproved by owner · 9/10 10:14 AM
Your team gets paid, taxes get filed
The provider moves the money and handles payroll tax filings.
- Direct deposits8 employeesSent
- Payroll taxesPaid by the providerPaid
- Quarterly filingsHandled by the providerScheduled
Books match the payroll
Entries recorded from the provider's report, liabilities reconciled.
Twelve months, all closed
The year is only as good as its last month.
Who you paid, ready for 1099s
Contractors, totals and W-9 status, gathered for whoever files the forms.
| Subcontractor A | W-9 on file | 41,200.00 |
| Subcontractor B | W-9 on file | 18,600.00 |
| Design studio LLC | W-9 requested | 2,400.00 |
Big purchases and loans, documented
With the paperwork attached, not guessed from bank lines.
- Truck purchased Aug 9Bill of sale and financing agreement attached$48,900
- Equipment loanYear-end balance ties to the lender's statementTied
What's still open, in one place
So nothing surprises your preparer in March.
- Home officeA question for your preparer, not a bookkeeping entryAsk preparer
- Vehicle mileage logNeeded for the truckFrom you
A package your preparer can work from
Reports, schedules and open items, sent together.
Add payroll to your quote
Tell us how many people you pay and how often. We'll include payroll in your written proposal.
